Privacy Policy
INTRODUCTION
TL Hub places significant emphasis on the data it collects. Consequently, we adhere to Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of individuals with regard to the processing of personal data and on the free movement of such data (hereinafter the 'Regulation'). The processing of your data also complies with the transposition law of July 30, 2018, concerning the protection of natural persons in relation to the processing of personal data.
The purpose of this Privacy Policy is to delineate how we handle the data gathered from Users and Members via the website https://www.tlhub.be (hereinafter the 'TL Hub Platform' or the 'Platform') while clearly outlining the boundaries of data processing in accordance with prevailing regulations.
Hence, we pledge to uphold the rights and responsibilities stemming from legal provisions by offering a transparent explanation of our data collection processes.
The conditions below apply to both candidates and employers, referred to as users or members depending on whether they are registered or not.
For the purposes of this Privacy Policy, the TL Hub team serves as the Data Controller.
CONSTENT
We value your consent to the use of your data. Therefore, each time you access the TL Hub Platform, you grant your consent by checking the corresponding checkbox in this Privacy Policy. By doing so, you acknowledge and provide your informed, specific, and unambiguous consent to the processing of your personal data.
Your consent encompasses the entirety of this Privacy Policy.
DATA PROCESSING
The processing and collection of your data may vary depending on your interactions with the TL Hub Platform or the nature of your relationship with us as a User or Member.
Consequently, to deliver a high-quality service and ensure the smooth execution of our offerings, we collect information when you 1. visit the TL Hub Platform, 2.apply for a job on the Platform, 3. contact us (including via social media), 4. engage with TL Hub through other means.
This information includes your first and last name, email address, mailing address, phone number, and pertinent work experience.
However, in compliance with Article 9 of the Regulation, we do not, under any circumstances, collect or process so-called 'sensitive' data, such as information related to an individual's national register or special categories of data, including data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, genetic data, biometric data, data regarding health, or data regarding a person's sex life or sexual orientation.
To enhance the user experience and improve the usability of the TL Hub Platform, we also collect purely technical data of a personal nature. This data encompasses IP addresses or domain names of the computers utilized by Users or Members of the TL Hub Platform, URI (Uniform Resource Identifier) addresses, request times, request submission methods to the server, response file sizes, numerical codes indicating server response statuses (successful, error, etc.), country of origin, browser characteristics, operating system details, duration of visits (e.g., time spent on each page in the Application), and navigation paths on the TL Hub Platform, with particular reference to the sequence of visited pages, along with other parameters relating to the user's operating system or computing environment.
LEGAL BASIS OF DATA COLLECTION & RETENTION PERIOD
At TL Hub, we are committed to the responsible use of your personal data. We will only employ your data for specific purposes (legal obligations, communication, etc.) or other purposes for which we have obtained your consent. For example:
1. When you utilize our services as a User or Member, we may also process your personal data when you upload content to the Platform, submit a job application, or contact one of our staff members for informational purposes.
2. For communication or commercial outreach purposes. If you are dissatisfied with how your data is used, you agree that we may process your data to:
- Contact you regarding our services or upcoming events or provide/request relevant information (legitimate interest);
- Conduct canvassing activities by the Data Controller or a third party under contract (legitimate interest);
- Send you job recommendations;
3. For our legitimate interests. Your data may also be processed to serve our legitimate interests while ensuring the preservation of your fundamental rights;
4. To comply with the law. This includes adhering to prevailing legal provisions or fulfilling obligations imposed by legislation (tax, fraud, etc.).
For each processing operation, only the data relevant to the intended purpose are processed. We retain your personal data only for as long as necessary for the specified purposes.
To this end, we periodically review whether the data collected still aligns with the aforementioned purposes.
TECHNICAL MEASURES & SAFEGUARD
We accord great importance to the security of your data. Consequently, we implement appropriate technical and organizational measures to ensure data processing in a manner that guarantees protection against loss, destruction, or accidental damage that could compromise its confidentiality or integrity.
Access to your personal data is restricted to individuals who require it to perform their duties. These individuals receive specialized training regarding the handling of your data and are bound by stringent confidentiality obligations.
We have established technical means to ensure an optimal level of protection for your personal data. Our aim is to prevent unauthorized access, processing, alteration, or destruction of your personal data.
DATA ACCESS & TRANSFER
The individuals or entities authorized to access your data are precisely determined based on their roles. In certain instances, we may disclose specific personal data to third parties, such as:
1. Public Authorities: Whenever mandated by law or upon request by duly authorized public authorities;
2. Subcontractors acting on our behalf, including marketing and communication companies;
3. Employers with access to the TL Hub Platform;
4. IT service providers offering technical support;
5. Lawyers or advisors: In specific cases, the Data Controller may transfer your personal data to external advisors, lawyers, or insurers if it is necessary to protect our interests.
When we engage specialized third-party companies to provide certain services, these companies must adhere to the same processing requirements outlined in this Privacy Policy. We ensure that our partners receive only the data essential for fulfilling their obligations.
PROTECTION OF PERSONAL DATA & RIGHTS
We attach great significance to your rights concerning the processing of your personal data. These rights guarantee a fair and transparent treatment of your personal data.
A. Right of Access
Naturally, you possess the right to access your personal data. This means you can request information about the personal data we hold and the purposes for which it is processed.
B. Right to Rectify Your Data
It is possible that some of your personal data may become incorrect or outdated. You have the right to request the correction or update of your data.
C. Right to Erasure
In accordance with Article 17 of the Regulation, you may also request the deletion of your personal data.
D. Right to Limit Processing
You have the right to request the restriction of the processing of your personal data for the duration necessary to verify the data, in accordance with Article 18 of the Regulation.
E. Right to Object
You have the right to object to the processing of your personal data when you disagree with how we process certain aspects of your data in line with our legitimate interests (Article 4). However, this right to object may be denied for compelling reasons, such as compliance with legal obligations incumbent upon us.
F. Right to Data Portability
You have the right to receive the personal data you have provided to us.
G. Right to Withdraw Your Consent
You have the right to withdraw your consent for the processing of your personal data at any time. The withdrawal of consent applies only to future processing and does not impact data that has already been processed.
H. Exercising Your Rights
To exercise your rights, simply send us your request specifying the right you wish to exercise. The request must be dated, signed, and accompanied by a copy of a document verifying your identity, sent by mail to the Data Controller at the following address:
TL Hub
Half Daghmael 1K
3020 Herent
CONTACT
If you still have questions regarding the processing of your personal data, we are committed to providing answers. You can reach us at the following address: [email protected]
In case of interpretation discrepancies, the Dutch version of this Privacy Policy shall prevail.
This Privacy Policy was last updated on September 25, 2023.
